Cleaning Proposal Template

[Client Company / Homeowner Name] needs a reliable cleaning partner for [property type — e.g. 8,400 sq ft office on two floors / 3,200 sq ft single-family home]. This proposal outlines a [weekly / bi-weekly / 5-nights-a-week] cleaning program designed to keep the space consistently presentable, hygienic, and audit-ready without surprise invoices. Headline numbers: - Property: [type, square footage, floors] - Frequency: [N visits / week] - Crew size: [N cleaners per visit] - Estimated time on site: [N hours per visit] - Investment: $[ABC] / month (all-inclusive) Fully licensed, bonded, and insured. References from comparable [industry / neighborhood] clients available on request.

Before pricing this proposal we walked the property on [date] with [contact name]. Notes from that visit: 1. Property profile - Total cleanable area: [N] sq ft - High-traffic zones: [lobby / kitchen / restrooms / conference rooms] - Restrooms: [N] (with [N] fixtures total) - Kitchen / break areas: [N] - Flooring mix: [N]% carpet, [N]% hard surface, [N]% tile 2. Current pain points (per your team) - [e.g. restrooms not consistently restocked] - [e.g. glass and entryways smudged by mid-morning] - [e.g. previous vendor missed visits without notice] 3. Special considerations - Access: [keys / badge / lockbox / on-site contact] - Pets / sensitivities: [none / specify] - Restricted areas: [server room / executive offices / specify] - Preferred service window: [e.g. after 6pm weekdays]

Every visit (recurring checklist) General areas - Empty all trash and recycling, replace liners - Dust horizontal surfaces within reach - Spot-clean fingerprints on doors, switches, glass - Vacuum all carpeted areas - Sweep and mop all hard floors - Sanitize high-touch points (door handles, light switches, shared electronics) Restrooms - Disinfect toilets, urinals, sinks, and partitions - Clean and polish mirrors and chrome - Mop floors with disinfectant - Restock soap, paper towels, toilet paper Kitchen / break room - Wipe counters, tables, exterior of appliances - Clean inside of microwave - Load / start dishwasher (or hand-wash if no dishwasher) - Take out kitchen trash Periodic (rotating schedule, included) - Monthly: vent dusting, baseboard wipe, interior glass - Quarterly: refrigerator interior, deep restroom scrub, high dusting - Semi-annual: carpet hot-water extraction (if in scope) - Annual: window interiors Out of scope (quoted separately) - Exterior window washing above ground floor - Post-construction cleanup - Biohazard remediation - Carpet replacement / repair

Service days: [Mon / Tue / Wed / Thu / Fri] Service window: [e.g. 6:00pm – 10:00pm] Crew: [N] trained cleaners per visit, supervised by [name / role] Estimated time on site: [N] hours per visit Stability - Same crew on the same property whenever possible - Backup crew on call for illness or PTO — never a missed visit - 24-hour advance notice for any schedule change initiated by us Quality control - Supervisor inspection: weekly - Client walkthrough: monthly (15 minutes, on-site or virtual) - Digital checklist completed and shared after every visit - Issue response: corrected within one business day, no charge

Supplies and equipment - All cleaning chemicals, microfiber, mop heads, vacuums, and floor machines provided by us - EPA-registered disinfectants (List N) for high-touch sanitization - Green Seal certified products available on request at no extra cost - Consumables (toilet paper, paper towels, hand soap, trash liners): [included / billed at cost / supplied by client] — confirm in next step Insurance & compliance - General liability: $[2,000,000] per occurrence - Workers' comp: full coverage on every cleaner - Janitorial bond: $[25,000] - Certificate of insurance naming [Client] as additional insured: delivered within 5 business days of signature - All staff: W-2 employees, background-checked, E-Verify confirmed

Monthly recurring service: $[ABC] / month Billing cycle: monthly in advance, net 15 Term: month-to-month after a 90-day initial period Cancellation: 30 days' written notice after the initial period Optional add-ons (per visit, only when requested): - Interior window washing: $[X] - Carpet hot-water extraction (per 1,000 sq ft): $[X] - Deep restroom scrub (per restroom): $[X] - One-time post-event cleanup: quoted on request Price holds: - Locked for the first 12 months of service - Adjustments after year one limited to CPI or scope changes — never a surprise This proposal is valid for 30 days from [date].

If this looks like a fit: 1. Reply to confirm scope, start date, and consumables preference 2. We'll send the service agreement + first invoice 3. Onboarding walkthrough + first cleaning within 5 business days of signature Want to adjust frequency, swap to a green-only chemical program, or split the scope between offices and common areas? Reply to this proposal — we'd rather tune the plan than lose a good fit over a fixable detail. — [Your name] [Your cleaning company] [Email] · [Phone]